Invoice Capture
PDF / Email Source
Accepting New Clients // 2026
Scale Operations Without Scaling Headcount.
We deliver enterprise-grade AI workflows custom-built for growing SMBs.
- Custom-built from your SOPs
- Built for live operations
- Works with existing tech stack
AI Data Extraction
OCR & PO Matching
ERP Sync
Reconciled in Xero & Procore Write
Verified & Logged
Ready for Payment
Trusted by operators across Australia
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
ConversionKings
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
ConversionKings
What We Do
We build and run AI agents inside your tools.
Our agents execute repetitive admin work end-to-end — and route approvals and exceptions back to your team when needed.
Runs in your stack. Your team stays in control. No rip-and-replace.
1,116,529
Automations executed by The Entourage AI (and counting)
Manual work is an invisible tax.
It shows up as delays, rework, missed follow-ups, and slow cashflow — every week.
One inbox creates bottlenecks.
Approvals and follow-ups pile up. Work waits. Customers feel it.
10–15 hrs/week lost to admin drag
Small mistakes compound.
Typos and missed fields become rework. Fixing it later costs double.
3–4% leakage from rework
Cash lands later than it should.
Invoices stall. Exceptions hide. Follow-ups slip.
Days added to cash collection
How it works in your org
HOW OUR AI AGENTS FIT INTO YOUR TEAM.
We deploy AI agents under your existing roles — autonomously executing repetitive work inside the tools you already use.
Your team + AI agents
Operational structure overview
~80% workload removed
Admin Officer (Human)
Approvals + exceptions
Captures + posts invoices
Chases overdue + logs outcomes
Routes requests + escalates
Weekly summaries + anomaly flags
"We scaled from 3 to 12 crews without hiring a single new admin. The AI agents handle the dispatch and invoicing instantly."
SJ
Sarah Jenkins
Operations Manager, Apex Civil
Commercial Plumbing Case Study
Verified Client
"We used to lose an hour every morning just figuring out who's going where. Now the system handles it before anyone gets to the office."
$245k/yr
Time Savings
$164k/yr
Savings Identified
We don't replace your stack. We automate it.
We build custom workflows across the tools you already run — finance, ops, CRM, comms and docs.
HOW WE WORK.
1
AI Roadmap
Map SOPs, approvals, edge cases. Prioritise by ROI.
Output
Blueprint + ranked workflow backlog
2
Build
Custom workflow implementation, integrated with your stack.
Output
Workflow built with guardrails
3
Deploy
Test in real conditions, then launch.
Output
Live deployment + monitoring
4
Maintain
Lifecycle management and workflow iterations.
Output
Ongoing improvements + fixes
Roadmap: 1–2 weeks Build: 2–4 weeks Deploy: 3–7 days Maintain: Ongoing
Real custom workflows.
Examples of our real work — every build is customised to your SOPs and business objectives.
More Examples in Finance & Admin
Supplier Invoice Triage
Categorizes incoming PDFs by supplier type.
SOP-mapped
PO Matching
Links invoices to Purchase Orders automatically.
Exception-safe
Payment Run Approvals
Routes batched payments to directors for sign-off.
Human-in-loop
Receipt Coding
Matches photo receipts to bank feed lines.
SOP-mapped
Case studies.
Real outcomes from our production environment. We track every second saved and every dollar earned.
Results, across real operations.
A few examples of impact from custom workflows built from SOPs.
"Follow-ups stopped slipping through the cracks. Cash collection tightened immediately."
CFO, Mid-market Construction
"Invoices are now processed automatically across Xero and email without human data entry."
$85k/yr
Saved in admin overhead
1,116,302 +
Tasks autonomously executed
Integrated with
Procore Is this right for you?
Self-qualify in 10 seconds. If the left column feels like your week, you're in the right place.
THE ENTOURAGE AI IS FOR YOU IF
- Ops/admin work is slowing delivery (approvals, follow-ups, updates, scheduling).
- Work spans 2+ tools (email + CRM + accounting/ERP) and things fall between them.
NOT FOR
- You want "AI training" or DIY tinkering, not production execution.
- You want the cheapest tool install or a template pack.
BOOK A CONSULTATION
We'll tell you in one call if this is a fit.
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
ConversionKings
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
ConversionKings
Service models.
Choose the level of support. Every build is custom to your SOPs and existing tech stack.
AI Roadmap
Strategic audit. We map your SOPs and identify high-ROI automation opportunities.
AI Automator
Single workflow execution. We build, test, and deploy one specific complex process.
AI Accelerator
Ongoing partnership. We become your fractional AI engineering team.
Questions, answered.
Book a consultation. If it's a fit, we begin with an AI Roadmap to map processes, confirm integrations, and prioritise workflows by ROI.
Depends on scope. Most teams start with an AI Roadmap first, then ship a first production workflow. We prioritise the highest-ROI workflow and roll out from there.
Production workflows (AI agents) that run inside the tools you already use. We map your process, build the execution logic, add checkpoints where needed, and keep it running with monitoring + maintenance.
No. Every build is custom. We design workflows from your SOPs and how your team actually works — including the unusual scenarios — so it fits your business, not someone else's.
When a decision needs a human, we route it to the right person (e.g., approve, reject, request more info). The workflow continues only after the checkpoint — so you stay in control.
No. We don't replace your stack — we automate it. The workflows sit across your existing apps (CRM, inbox, accounting, project tools) and execute tasks inside them.
Almost anything you already run. If it has an API (or a reliable integration path), we can connect it. If something is unusual, we confirm feasibility in the Roadmap.
You own your data and your accounts. We operate the automation layer (the execution logic) that runs the workflows. You keep control of access, and we keep the system maintained.
We monitor workflows, catch failures, and fix issues. If an app updates an API or a process shifts, we update the execution logic so it keeps running.
Best for ops-heavy teams with repeatable admin/ops work and multiple systems. Not ideal if you want DIY tinkering, generic automations, or a cheap 'one-off Zap'.
READY TO AUTOMATE REAL WORK?
Best fit: Ops-heavy teams $5M–$100M, reliability-first. | Not for: DIY tinkering, hype chasing, cheapest vendor.
Roadmap-first. Outcome-owned. Built for live operations.