Invoice Capture
PDF / Email Source
Accepting New Clients // 2026
Scale Operations Without Scaling Headcount.
We build AI agents that handle the repetitive ops work your team shouldn't be doing. Custom-built from your actual processes. Running inside the tools you already use.
- Custom-built from your SOPs
- Built for live operations
- Works with existing tech stack
AI Data Extraction
OCR & PO Matching
ERP Sync
Reconciled in Xero & Procore Write
Verified & Logged
Ready for Payment
Trusted by operators across Australia
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
What We Do
We build and run AI agents inside your tools.
Our agents handle repetitive admin work end-to-end. When a decision needs a human, they route it to the right person. Your team stays in control.
Runs in your stack. Your team stays in control. No rip-and-replace.
1,116,529
Automations executed by The Entourage AI (and counting)
Manual work is an invisible tax.
It shows up as delays, rework, missed follow-ups, and slow cashflow. Every single week.
One inbox creates bottlenecks.
One person becomes the bottleneck for everything. Approvals sit in their inbox while the team waits. Follow-ups get missed. Work stalls.
59 hrs/week of manual ops work (SBC Plumbing)
Small mistakes compound fast.
A wrong number on a quote. A missed field on an invoice. Small mistakes nobody catches until they cost real money to fix.
$52K in hidden fraud found (DC Electrical)
Cash lands later than it should.
Invoices sit unsent. Payment reminders go out late. Money that should be in your account is still stuck somewhere in the process.
$474K/yr in manual processing costs (Night-n-Day)
How it works in your org
HOW OUR AI AGENTS FIT INTO YOUR TEAM.
We deploy AI agents under your existing team structure. They handle repetitive work autonomously and route decisions back to your people when needed.
Your team + AI agents
Operational structure overview
~80% workload removed
Admin Officer (Human)
Approvals + exceptions
Captures + posts invoices
Chases overdue + logs outcomes
Routes requests + escalates
Weekly summaries + anomaly flags
"We scaled from 3 to 12 crews without hiring a single new admin. The AI agents handle the dispatch and invoicing instantly."
SJ
Sarah Jenkins
Operations Manager, Apex Civil
Commercial Plumbing Case Study
Verified Client
"We used to lose an hour every morning just figuring out who's going where. Now the system handles it before anyone gets to the office."
$245k/yr
Time Savings
$164k/yr
Savings Identified
We don't replace your stack. We automate it.
We build custom workflows across the tools you already run. Finance, ops, CRM, comms, docs. No rip-and-replace.
HOW WE WORK.
1
AI Roadmap
We map your SOPs, approvals, and edge cases. Then rank everything by ROI so you know exactly where to start.
Output
Blueprint + ranked workflow backlog
2
Build
Custom workflow built from your processes, integrated with your existing tools, tested against your real data.
Output
Production-ready workflow
3
Deploy
We test in real conditions, train your team, then switch it on. Monitoring from day one.
Output
Live deployment + monitoring
4
Maintain
Ongoing monitoring, fixes, and improvements. When an API changes or a process shifts, we handle it.
Output
Ongoing improvements + fixes
Roadmap: 1–2 weeks Build: 2–4 weeks Deploy: 3–7 days Maintain: Ongoing
Real custom workflows.
Real builds from real clients. Every workflow here was designed from actual SOPs and is running in production today.
More Examples in Finance & Admin
Supplier Invoice Triage
Categorizes incoming PDFs by supplier type.
SOP-mapped
PO Matching
Links invoices to Purchase Orders automatically.
Exception-safe
Payment Run Approvals
Routes batched payments to directors for sign-off.
Human-in-loop
Receipt Coding
Matches photo receipts to bank feed lines.
SOP-mapped
Case studies.
Real numbers from real clients. We track every hour saved and every dollar recovered.
Results, across real operations.
Real impact from custom workflows built from actual client SOPs.
"Follow-ups stopped slipping through the cracks. Cash collection tightened immediately."
CFO, Mid-market Construction
"Invoices are now processed automatically across Xero and email without human data entry."
$85k/yr
Saved in admin overhead
1,116,302 +
Tasks autonomously executed
Integrated with
Procore Is this right for you?
If the left column sounds like your week, we should talk.
THE ENTOURAGE AI IS FOR YOU IF
- Ops/admin work is slowing delivery (approvals, follow-ups, updates, scheduling).
- Work spans 2+ tools (email + CRM + accounting/ERP) and things fall between them.
NOT FOR
- You want "AI training" or DIY tinkering, not production execution.
- You want the cheapest tool install or a template pack.
BOOK A CONSULTATION
We'll tell you in one call if this is a fit.
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
Night-n-Day
SBCPlumbing
MKTGEmails
PeachConstruction
SCTR
NPAProjects
DCElectrical
DCAir
LegendHire
Service models.
Every build is custom to your SOPs and existing tools. Choose the engagement that fits where you are.
AI Roadmap
Strategic audit. We map your SOPs and identify high-ROI automation opportunities.
AI Automator
Single workflow execution. We build, test, and deploy one specific complex process.
AI Accelerator
Ongoing partnership. We become your fractional AI engineering team.
Questions, answered.
Book a consultation. If it's a fit, we begin with an AI Roadmap to map processes, confirm integrations, and prioritise workflows by ROI.
Depends on scope. Most teams start with an AI Roadmap first, then ship a first production workflow. We prioritise the highest-ROI workflow and roll out from there.
Production workflows (AI agents) that run inside the tools you already use. We map your process, build the execution logic, add checkpoints where needed, and keep it running with monitoring + maintenance.
No. Every build is custom. We design workflows from your SOPs and how your team actually works — including the unusual scenarios — so it fits your business, not someone else's.
When a decision needs a human, we route it to the right person (e.g., approve, reject, request more info). The workflow continues only after the checkpoint — so you stay in control.
No. We don't replace your stack — we automate it. The workflows sit across your existing apps (CRM, inbox, accounting, project tools) and execute tasks inside them.
Almost anything you already run. If it has an API (or a reliable integration path), we can connect it. If something is unusual, we confirm feasibility in the Roadmap.
You own your data and your accounts. We operate the automation layer (the execution logic) that runs the workflows. You keep control of access, and we keep the system maintained.
We monitor workflows, catch failures, and fix issues. If an app updates an API or a process shifts, we update the execution logic so it keeps running.
Best for ops-heavy teams with repeatable admin/ops work and multiple systems. Not ideal if you want DIY tinkering, generic automations, or a cheap 'one-off Zap'.
READY TO AUTOMATE REAL WORK?
Best fit: Ops-heavy teams $5M–$100M, reliability-first. | Not for: DIY tinkering, hype chasing, cheapest vendor.
Roadmap-first. Outcome-owned. Built for live operations.